Administrative Core
The PSTC’s administrative staff provide numerous services in support of faculty and student researchers. The following list provides a brief overview of some of the responsibilities of the Administrative Core.
Administrative and Clerical Services:
Clerical Services:
- Mail delivery
- Express mail services
- Campus errands
- Photocopying & faxing
- Room scheduling
- Office supply purchases
- Building management
- Equipment maintenance
Administrative Services:
- Processing Human Resources and federal forms for faculty and staff employees
- Domestic and international travel planning, travel advances, and travel reimbursement (please see the PSTC’s Travel Guidelines for policies and procedures)
- Purchases via credit card or check request
- Purchase orders
- Editing scholarly manuscripts
- Basic word processing and assistance with preparing tables, graphs, and charts
- Coordinating logistics for visiting speakers
- Organizing logistics for PSTC events and conferences
- Publicizing information on colloquia and events
- Maintaining student and alumni database
- Maintaining content of PSTC website
- Room and equipment setup for PSTC events
- Dissemination of funding announcements and opportunities of interest
Proposal Preparation and Grants Management:
Proposal Preparation:
- Reviewing and complying with funding agency requirements
- Formatting proposals as per agency requirements
- Gathering and formatting necessary documents (biosketches, information on other support)
- Developing a budget and budget justification
- Drafting information on the PSTC’s resources and environment
- Editing proposal text
- Obtaining necessary approvals and signatures from investigators and the Office of Research Administration
- Submitting the proposal to the funding agency
Please contact Tom Alarie or Priscilla Terry if you plan to submit a proposal through the PSTC.
Grants Management:
- Financial management and recordkeeping
- Setup of subcontracts and professional services agreements
- Post-award activities (including annual continuation applications, reports to funding agencies, etc.)
Staff listing:
The PSTC Administrative Staff are listed here, along with their primary responsibilities in the center. Please contact staff members directly if you need assistance with any tasks or services listed above.
Thomas Alarie, Manager, Finance and Administration
(Grants management, proposal preparation, purchasing, human resources/hiring, building maintenance)Katelyn Clary, Administrative Assistant
(domestic travel planning and reimbursement, colloquia planning, maintaining alumni database, room scheduling, purchasing, administrative and clerical services)Kelley A. Smith, Administrative/Editorial Coordinator
(editing, international conferences, international travel planning and reimbursement)Priscilla Terry, Proposal Coordinator
(Proposal preparation, grants management, IRB submissions)